Privacy policy
Controller: Financial Intelligence Unit of Latvia
Registration No.: 40900025406
Contact details:
Address: Raiņa bulvāris 15, Riga, LV-1050, Latvia
Telephone: +371 67044430
E-mail: fid@fid.gov.lv
The Financial Intelligence Unit oif Latvia performs personal data processing in accordance with the State administration principles laid down in Section 10 of the State Administration Structure Law, within the competence laid down in laws and regulations and in accordance with the data protection principles laid down in the laws and regulations governing the field of personal data protection.
In processing personal data, the Financial Intelligence Unit of Latvia complies with the requirements on protection of the information including personal data and restrictions on issuance of the information as stipulated by the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation), the Law on Personal Data Processing in Criminal Proceedings and the Process of Administrative Violation and the Law on the Prevention of Money Laundering and Terrorism and Proliferation Financing (hereinafter referred to as AML Law), including the restrictions for the data subject laid down in the mentioned laws and regulations.
The Financial Intelligence Unit of Latvia respects personal privacy and processes personal data only to achieve the objective set forth in laws and regulations and only to the extent necessary for the specific purpose of data processing, as well as shall not disclose personal data to the third parties, except for cases determined in laws and regulations. The Financial Intelligence Unit of Latvia implements the necessary technical and organisational requirements for the protection of data of the relevant category of information, ensuring adequate and sufficient protection level for the processing of personal data, as well as complies with the restrictions for the storage of personal data laid down in laws and regulations and performs pseudonymisation or destruction (erasure) of data after the goal for which data were processed has been achieved, or the storage period laid down in the laws and regulations has entered into force.
The Financial Intelligence Unit of Latvia performs the processing of personal data for the following purposes:
1. Processing of suspicious transactions, threshold declarations and other received information with an aim to prevent the possibility of using the financial system of the Republic of Latvia for money laundering and terrorism and proliferation financing.
Legal Basis for Data Processing
Section 2, Clause 1 of the Law on Personal Data Processing in Criminal Proceedings and Administrative Violation Proceedings; Section 50, Paragraph one; Section 51; Section 62 of the Law on the Prevention of Money Laundering and Terrorism and Proliferation Financing. Article 6 (1) (c) of the General Data Protection Regulation.
On the basis of Section 12 of the Law on Personal Data Processing in Criminal Proceedings and Administrative Violation Proceedings, as well as in accordance with the restrictions laid down in Section 5.2, Paragraph two and Section 53, Paragraph three of the Law on the Prevention of Money Laundering and Terrorism and Proliferation Financing, the data subject is deprived of the right to receive information on his personal data processed for the achievement of the referred to purpose.
The Possible Recipients of Data
The Financial Intelligence Unit of Latvia is entitled to issue personal data only to institutions specified in the Law on the Prevention of Money Laundering and Terrorism and Proliferation Financing, and namely: reporting entities; supervisory and controlling authorities; State security institutions; investigation institutions; State Revenue Service; prosecutor's office; court; when implementing international cooperation — to the international and foreign cooperation institutions, the duties of which are similar to the duties of the Financial Intelligence Unit of Latvia.
The Financial Intelligence Unit of Latvia shall store the data of natural persons for the purpose of ensuring the referred to purpose for at least 5 years until the purpose of data processing is achieved. Personal data that are not necessary for achieving a particular objective shall be deleted.
2. Ensuring physical security of employees and visitors of the Financial Intelligence Unit, including ensuring the protection of information resources and property.
Legal Basis for Data Processing
Article 6 (1) (c) and (e) of the General Data Protection Regulation; Section 53, Paragraph three of the Law on the Prevention of Money Laundering and Terrorism and Proliferation Financing; Cabinet Regulation No. 280 of 26 April 2005, Procedures for Protection of Information for Official Needs, etc.
The Possible Recipients of Data
Authorised employees of the Financial Intelligence Unit; data subject about themselves; State security and investigative institutions in accordance with the provisions laid down in laws and regulations.
Data is stored in the video surveillance data archive for a period of up to three months; in the data archive of access control and security alarm for a period of up to 24 months.
3. For the management of documents and archives of the Financial Intelligence Unit.
Legal Basis for Data Processing
General Data Protection Regulation, Article 6 (1) (c) and (e); Application Law; Freedom of Information Law; Electronic Communications Law; Electronic Documents Law; Law on Legal Force of Documents; Archive Law; Cabinet Regulation No. 473 of 28 June 2005 titled "Procedures for the Development, Drawing up, Storage and Circulation of Electronic documents in State and Local Government Institutions and Procedures for the Circulation of Electronic Documents between State and Local Government Institutions and Legal Entities"; and Cabinet Regulations No. 748 of 6 November 2012 titled "Regulations Regarding Management of Documents and Archives".
The Possible Recipients of Data
Law enforcement institutions; authorised employees of the Financial Intelligence Unit; court; prosecutor's office; state administration institutions, supervisory and control institutions determined in the Law on the Prevention of Money Laundering and Terrorism and Proliferation Financing; and subjects of the said Law.
For the achievement of the referred to purpose, data shall be stored for a long period of time (in accordance with the term for the storage of documents and types of documents specified in external laws and regulations and the purpose of processing to be achieved).
4. Provision of recording of the personnel and accounting of the Financial Intelligence Unit.
Legal Basis for Data Processing
Article 6 (1) (c) and (e) of the General Data Protection Regulation, as well as Article 6 (1) (a), Article 9 (2) (a) and (b) of the General Data Protection Regulation; Law on Accounting; Labour Law; Law on Personal Income Tax; Law on State Social Insurance; Law on Maternity and sickness Insurance; Law On Remuneration of Officials and Employees of State and Local Government Authorities; State Civil Service Law; Law On Disciplinary Liability of State Civil Servants; etc.
The Possible Recipients of Data
Data subject about himself/herself; authorised employees of the Financial Intelligence Unit of Latvia; authorised employees of the Ministry of the Interior; in cases stipulated by the laws and regulations — law enforcement institutions and State audit institutions.
Data for the achievement of the referred to purpose shall be stored long-term (in accordance with the provisions laid down in external laws and regulations and the necessity for a specific type of data); information regarding the progress of civil service or employment legal relationships of a civil servant or employee – until the expiry of the storage period specified in the laws and regulations; information regarding applicants for vacant positions of a civil servant or employee – 24 months.
5. Providing high-quality advisory information using audio recordings of fixed telephone conversations of the Financial Intelligence Unit of Latvia.
Legal Basis for Data Processing
Article 6 (1) (f) of the General Data Protection Regulation.
The Possible Recipients of Data
Authorized employees of the Financial Intelligence Unit of Latvia, in cases specified by law - state security and investigation institutions. Audio recordings of fixed telephone conversations of the Financial Intelligence Unit of Latvia are stored for 15 days. In case of conflict, the conversation record is stored as long as it is necessary to resolve the situation.
Public Events
The Financial Intelligence Unit of Latvia is responsible for informing and educating the reporting entities, supervisory and controlling authorities and the public about events crucial for the society in the prevention of money laundering and terrorism and proliferation financing, including taking into account the good governance principle determined in the State Administration Structure Law and the activity of the Financial Intelligence Unit of Latvia in the interests of the public.
Personal data processing may be conducted in the events of the Financial Intelligence Unit of Latvia by taking photographs or filming participants of the event, as well as presence of mass media representatives is possible that ensure the transmission and further reflection of the event. In such case information on personal data processing will be indicated at the entrance to the event and, in case of questions, please address the organisers of the event.
The Financial Intelligence Unit of Latvia may use information regarding participants of the event:
- to ensure access to the venue of the event (name, surname, name of the institution or company, telephone number and/or e-mail address);
- in order to ensure information to the public regarding the operation of an institution, photos or video recording of persons obtained during the events organised by the Financial Intelligence Unit of Latvia may be published on the official website, social communication websites and/or other materials created by the Financial Intelligence Unit of Latvia.
Rights of the Data Subject
In case of request of information related to the processing of your personal data, please apply to the Financial Intelligence Unit of Latvia by sending an application to the e-mail address: datu.aizsardziba@fid.gov.lv.
If you believe that we have not been able to mutually solve this issue, any person has the right to apply to the Data State Inspectorate at Blaumaņa iela 11/13-11, Riga, LV-1011, e-mail: info@dvi.gov.lv.
Contact Information of Data Protection Officer:
Iveta Grūberte
E-mail: datu.aizsardziba@fid.gov.lv.
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